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Privacy

How Sorted Sunday and the clubs that use it handle personal data, for parents and coaches.

Your club is the data controller for the club's coach, parent and player information. The club decides what is recorded and why.

Sorted Platforms Ltd, trading as Sorted Sunday, is registered in England and Wales, company number 17535482, registered office 128 City Road, London EC1V 2NX. It provides the app and is the club's data processor: it handles that information only to run the service for the club, under a data processing agreement.

The registration of Sorted Platforms Ltd, trading as Sorted Sunday, with the Information Commissioner's Office is to follow; the registration number will be published here.

Sorted Platforms Ltd, trading as Sorted Sunday, is the controller for its own platform records (club contact and admin accounts, club requests and security logs) and for the opposition-coach directory, which it compiles from FA Full-Time, league fixture sheets and club websites.

  • Coaches and club admins: the name and email from Google sign-in, and which teams they run.
  • Parents: the Google name and email, the parent name you type, which child you are linked to, and whether your child is in or out for matches and training.
  • Players (children): name, squad number, preferred position, short coach notes, match events (goals, assists, saves, cards) and scores. We do not collect dates of birth, addresses, medical information or photos of children.
  • Opposition coaches: name, mobile number and home ground, so clubs can arrange fixtures. Sorted Platforms Ltd collects these from FA Full-Time, league fixture sheets and club websites, and only signed-in coaches see them.
  • Club requests: club name, badge, colours, team names and the requester's email.
  • Security logs: who signed in or changed what, and when.

To run the club's teams: squads, availability, fixtures, team selection, match records and results, and to keep the service secure.

The lawful basis is legitimate interests: your child's club has a legitimate interest in organising its teams and matches, and Sorted Platforms Ltd in running and securing the service. We have weighed this against your and your child's interests and keep the data to what a coach needs. Children do not sign in; coaches and parents do.

We don't sell personal data, and we don't use it for advertising or profiling.

Each club chooses whether its live watch page is public. When it is, anyone with the link can open it without signing in, so families can follow a game; when it is not, only the club's coaches, admins and linked parents can, after signing in. New clubs start with it switched off. Anyone who is not signed in as a member of that club (visitors, search engines, other clubs) sees a player by their initials only (for example "J.R."): never a first name or a surname. Signed-in coaches, admins and linked parents of the club see names.

A coach can switch on "Hide on public pages" for any player. That player then shows publicly as "Player" or their shirt number. Coaches and the team's signed-in parents still see the name. Ask your coach if you want this for your child.

Seeing the team's players to link your child needs the club code your coach sends with the parent link. Until you enter it, players show as initials only (for example "J.R.") and you cannot claim a child. We record that your Google email entered the code for that club (not the code itself), and failed attempts with your email and IP address for one day so we can stop guessing; a code for one club does nothing at another. Parents already linked to a child keep working without a code.

  • Vercel: hosts the website (United States, Washington DC, with a global network).
  • Vercel Analytics: the site uses Vercel Analytics, which is cookieless and records aggregate page views and anonymous events (for example "club request sent"). It never receives names, emails or other personal details.
  • Neon: the database where the records are stored (United States, Ohio; we plan to move it to London) with 7 days of backup history.
  • Google: sign-in (we never see or store your password).
  • Cloudflare: the sortedsunday.com domain, DNS and email (global network).
  • Grok Bot: AI assistants Sorted Platforms Ltd uses to develop and operate the service. They can see records while fixing problems or loading fixtures, work under its direction and use the data for nothing else. The app itself does not send your data to any AI service.

Some of these providers store or process data in the United States. We use providers whose terms include the UK's approved safeguards for international transfers.

  • Player information is kept or deleted on the club's instruction. By default it is removed, or anonymised where team match totals must stay, at the end of the season after the player leaves the club.
  • Parent links and availability go when the player's information is removed, or sooner if the parent or club asks.
  • Coach and admin accounts are kept while the person is active at the club; clubs review their user list each season.
  • Security and audit logs are kept for 12 months.
  • If a club leaves Sorted Sunday, its data is returned or deleted within 30 days, and backups roll off within a further 7 days.

You can ask to see the information held about you or your child, to correct it, to have it deleted, to restrict how it is used, or object to it being used. Ask your club admin first: the club decides on the request and Sorted Sunday helps carry it out, normally within one month.

About a club's data: that club's admin. About Sorted Sunday, Sorted Platforms Ltd or this notice: ceo@sortedplatforms.com. For help using the app: support@sortedsunday.com.

If you are unhappy with how your data is handled, you can complain to the Information Commissioner's Office (ICO): ico.org.uk/make-a-complaint, or call 0303 123 1113. We would like the chance to put things right first, so please contact us too.

Last updated 22 October 2026.